Manage
Twice daily (or other specified interval based on email response time
requirements), starting with your highest priority email first, quickly act on
each Inbox message or determine when you want to act on it:
Act Immediately?
Act Later?
No action required?
The end result will be a cleared Inbox and a prioritized task list, allowing you to focus on your work rather than your email.
Tip
Act Immediately?
Reply to the message if you can do so in a minute or two.
Delegate the email to someone else as
appropriate.
If no response is required, review the message and
file it to a Project folder.
Act Later?
Defer messages that you aren't ready to deal with to a later date.
Create a task from email that requires
further action on your part. Assign Projects to tasks as you create
them.
Schedule
appointments from messages that require a meeting. Assign Projects to
appointments as you create them.
No action required?
Unsubscribe from mailing lists or long email threads that you have
no interest in.
Use the Delete key to delete messages that you don't need to keep for archiving purposes.
The end result will be a cleared Inbox and a prioritized task list, allowing you to focus on your work rather than your email.
Tip
As you act on email, assign a Project and allow ClearContext to automatically
file the original message from
the Inbox into a Topic folder.
